1. Introductory briefing
2. Primary briefing at the workplace
3. Re-briefing
4. Targeted coaching
5. Unscheduled briefing
The procedure for conducting briefings on labor protection
1. Introductory briefing on labor protection
An introductory briefing on labor protection is carried out with all newly hired, regardless of their education, length of service in this profession or position, with temporary workers, business travelers, students and students who have arrived for industrial training or practice.
An introductory briefing at enterprises is carried out by an occupational safety engineer or a person who is entrusted with these duties by order of the employer. To conduct an introductory briefing, a program and instructions are developed, which are approved by the employer.
An entry is made about the introductory briefing in the introductory briefing registration log with the obligatory signature of the instructed and the instructing person, as well as in the employment documents.
Persons not related to maintenance, testing, adjustment of equipment and tools are exempted from subsequent briefings at the workplace. A list of professions and positions of employees exempted from instructing at the workplace is compiled, which is approved by the employer.
2. Primary briefing on labor protection at the workplace
Primary briefing on labor protection at the workplace is carried out before the start of work by the head of the unit or, on his behalf, by the foreman:
- With all those entering the department, including employees performing work under the terms of an employment contract concluded for a period of up to two months or for the period of seasonal work, in their free time from their main work (part-time workers), as well as at home (home workers) using materials, tools and mechanisms allocated by the employer or purchased by them at their own expense.
- With employees of the organization transferred in the prescribed manner from another structural unit, or employees who are entrusted with the performance of new work for them.
- With seconded workers of third-party organizations studying educational institutions corresponding levels, undergoing industrial practice (practical training), and other persons participating in the production activities of the organization.
Primary safety briefing is carried out according to the developed and approved briefing programs at the workplace using labor protection instructions in order to obtain specific knowledge for the safe performance of the production task.
The training program includes:
- General familiarization with the technological process in this area of work.
- Familiarization with the arrangement of the equipment, as well as with the dangerous zones of the equipment and their enclosures.
- The procedure for preparing for work (checking the serviceability of equipment, starting devices, grounding devices, tools, fixtures).
- Procedure for the use of safety devices.
- Requirements for overalls, footwear and other personal protective equipment.
- Cases of industrial injuries and their causes.
- Safety requirements for electrical equipment, lighting fixtures.
- Safety rules when performing work jointly by several workers.
- First aid measures in case of accidents, personal hygiene of the worker.
- Responsibility of workers for violation of safety rules.
Primary briefing on labor protection at the workplace is carried out by the immediate supervisor of the work (foreman, industrial training instructor, teacher). This briefing is carried out with each employee individually with a demonstration of safe working methods.
A newly hired employee undergoes an internship from 2 to 14 shifts under the supervision of the head of the unit (foreman) or an experienced employee. Then the head of the department checks the work of the newly hired employee and how the requirements of the labor protection instructions are learned and grants admission to independent work (puts his signature in the briefing log).
The employee who conducted the briefing makes an entry about the initial briefing at the workplace, internship and admission to work in the briefing log at the workplace and in a personal card with the obligatory signature of the instructed and instructing.
3. Repeated briefing on labor protection
All workers, regardless of qualifications, education, length of service, nature of the work performed, are re-instructed on labor protection at least once every 6 months.
With workers servicing high-risk equipment, re-briefing is carried out at least once every 3 months.
Enterprises, organizations, in agreement with the trade union committees and the relevant local state supervision bodies, for some categories of workers, may establish a longer (up to one year) period for re-briefing.
Repeated briefing is carried out by the immediate supervisor of the work (foreman, industrial training instructor, teacher).
Re-briefing is carried out according to programs developed for conducting primary briefing at the workplace in order to check and increase the level of knowledge of the rules and instructions on labor protection individually or with a group of workers of the same profession, brigade.
The employee who conducted the briefing makes an entry about the re-briefing in the briefing log and in a personal card with the obligatory signature of the instructed and instructing.
4. Unscheduled briefing on labor protection
Unscheduled briefing on labor protection is carried out by:
- When new or revised standards, rules, instructions for labor protection are introduced.
- When changing the technological process, replacing or upgrading equipment, fixtures and tools, raw materials, materials and other factors affecting labor safety.
- In case of violation by employees of labor protection requirements, if these violations created a real threat of serious consequences (accident at work, accident, etc.).
- At the request of officials of state supervision and control bodies.
- During breaks in work: for work with harmful and (or) dangerous conditions for more than 30 calendar days, and for other work - more than 2 months;
- By decision of the employer (or a person authorized by him).
Unscheduled briefing is carried out by the immediate supervisor of the work (foreman, industrial training instructor, teacher).
The employee who conducted the briefing makes an entry about the conduct of an unscheduled briefing in the briefing registration log and in a personal card with the obligatory signature of the instructed and instructing. When registering an unscheduled briefing, indicate the reason for its conduct.
5. Targeted briefing on labor protection
Targeted briefing on labor protection is carried out by:
- When performing one-time work that is not related to direct duties in the specialty (loading, unloading, cleaning the territory, one-time work outside the workshop of the enterprise, etc.)
- When eliminating the consequences of accidents, natural disasters and catastrophes, the performance of work for which a work permit, permit and other documents are issued.
- When conducting excursions at the enterprise.
- When organizing mass events with students (excursions, hikes, sports competitions, etc.).
Target briefing is carried out by the immediate supervisor of the work (foreman, industrial training instructor, teacher).
Targeted briefing with workers who carry out work on a work permit, permit, is recorded in the work permit or other document authorizing the production of work.
The on-the-job briefings are completed with a test of knowledge by oral questioning or with the help of technical training aids, as well as a test of acquired skills in safe ways of working. Knowledge is checked by the employee who conducted the briefing.
Persons who, as a result of the test, showed unsatisfactory knowledge, to practical training or independent work are not allowed and must be re-instructed.
Any worker of a production institution, when hired to a place of work, must undergo instruction, which includes the procedure, conditions, norms and standards of labor activity.
Unscheduled safety briefings are conducted by the employer in certain cases. According to article 212 of the Labor Code of the Russian Federation, the implementation of this process should be carried out in without fail. If these conditions are violated, the employer does not have the legal opportunity to allow employees to carry out activities.
In addition to the employees of the enterprise, the manager himself should also undergo safety training. Also, in production, it is necessary to organize a plan for inspections in the field of safety of the work process. These checks are needed to identify violations, as a result of which, there is a basis for unscheduled briefing on labor protection.
The procedure for conducting unscheduled briefings on labor protection
Familiarization with the basic rules for the protection of professional activities is aimed at preventing emergencies in the organization. Unscheduled training can be carried out at any period of the workflow, it is not due to clear deadlines.
The training program is similar to primary training in that it takes place within an organization. This obligation applies to all workers, regardless of experience, nature of work and professionalism of the person. Familiarization with the instructions for the implementation of professional functions should be organized for new employees, seconded and temporary subordinates, as well as students and trainees, in accordance with the laws of the Russian Federation.
When implementing the appropriate procedure, specialists study the main changes that take place in the enterprise. This applies both to the conditions of the working environment and the rules for the protection of professional activity. Each specialist, before starting to perform his work function, is obliged to familiarize himself with the innovations and, if necessary, be tested for knowledge of the basics.
Who conducts unscheduled and targeted briefings on labor protection
Conducting unscheduled safety training can be carried out by the employer himself, who is responsible for a certain department. For example, shop manager, chief storekeeper, shift foreman, etc.
The teacher may also be:
- A specialist appointed to this position who is responsible for safety in the organization (he monitors changes in the laws of the Russian Federation on labor protection);
- Head of the whole production.
Each training should include up-to-date information that contains the main aspects of ensuring safety at the duty station.
In what cases is an unscheduled briefing on labor protection carried out?
An unscheduled briefing on labor protection is carried out when:
- The main normative acts that relate to this issue are changed and amend the relevant instructions;
- The production equipment is updated, the technology is changed or the activity of the enterprise is completely modernized;
- There is a systematic violation of the rules of labor activity;
- The knowledge of the rules is checked by supervisory authorities;
- The employee is on extended leave, for example, for maternity leave;
- The employee was absent from work for more than 30 days (due to negative health and dangerous working conditions).
The briefing must be available to every subordinate, since non-compliance with safety rules leads to serious consequences.
Terms of unscheduled briefing on labor protection
Unplanned learning can take place at any time. This process does not imply the establishment of a specific time period.
Briefing is carried out during a special case on demand, regardless of the date of the last training.
The employer can set it for a specific subordinate, for a shop or department, as well as for all employees of the enterprise.
Journal of unscheduled briefing on labor protection - sample
To track the periods of training, activities are recorded in documents such as:
- Special journal for registration;
- Identity - the admission of a subordinate;
- Worker's personal card.
There is a specific order in which the log should be completed, which includes:
- The date of registration of the entry;
- Signatures of training participants;
- Mandatory completion of the column is the reason, briefly substantiating the motive of unplanned study.
A worker who works in a particularly unfavorable area is required to provide a special certificate before starting to perform work functions. It should include an assessment of safety knowledge.
Order for an unscheduled briefing on labor protection - sample
In the case of unplanned training, it is required to draw up an order, which will be the basis for starting this process. The employer's notice must include the following information:
- Reasons for conducting (links to changes in the law or instructions);
- Date, place and time of the event;
- Personal data of the responsible person who will be responsible for the implementation of this procedure;
- Name of those who are trained in the basics of labor protection.
Also, a sheet of familiarization with this process is attached to the order. The order must be reviewed and signed by all actors.
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In the course of work in any organization, employees, depending on the field of activity, are exposed to danger to varying degrees. Each employee in the organization is obliged to undergo a briefing in order to be admitted to the main job, which is familiarization and training with a specific instruction on ensuring safety at the workplace. On-the-job training is different types: introductory, primary, target and unscheduled. Each species has its own characteristics. Consider conducting an unscheduled briefing. Unscheduled briefing is the training of employees with safety requirements due to the need that has arisen.
Regulatory regulation of the briefing
The procedure for conducting unscheduled briefings
As a result of the decision to conduct an unscheduled briefing, for any of the reasons listed above, should be implemented as follows:
- Issuance of an order (instruction) to conduct an unscheduled briefing, reflecting the purpose, actions, timing, circle of employees to whom the briefing is directed and the appointment of a person responsible for the execution of the order (instruction)
- Development of instruction (training program) depending on the situation, which resulted in the need for such training
- Training of employees in accordance with the developed training program, which can be carried out both individually with each employee, and training in a group
- Checking the knowledge gained during the training
- Registration of the results of the unscheduled briefing
An unscheduled briefing is carried out no later than three days after the issuance of an order for this type of briefing.
Registration of an unscheduled briefing
In accordance with GOST 12.0.004-2015, an unscheduled briefing must be registered in the briefing log. When filling out the journal, you must reflect the following points:
- Date of the briefing
- Surname, name, patronymic of the instructed (in full)
- Year of birth of the trainee
- Position of the instructed
- The reason can be reflected in the following wording: replacement of equipment; technology change; introduction of new labor protection instructions; violation of labor protection requirements; act No. __ about an accident at work, etc.
- Surname, initials and position of the person who conducted the briefing
- Signatures of the instructing and the instructed in the appropriate columns
For example:
| the date | Surname, name, patronymic of the instructed | Year of birth | Profession, position of the instructed | Reason for the training | Surname, initials, position of the instructing, allowing | Signature | |
| instructing | instructed | ||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| 26.02.2018 | Ivanova Maria Alekseevna | 1988 | Technologist | technology change | Galeev | Ivanova | |
| 26.02.2018 | Bulatova Elena Viktorovna | 1977 | Operator | technology change | Galeev A.A., HSE engineer | Galeev | Bulatov |
Briefing registration logs must be: numbered, laced, signed by the head, sealed. Such journals are stored for 10 years in accordance with the Order of the Ministry of Culture of Russia dated August 25, 2010 N 558
Answers to common questions
Question #1: Is it necessary to have a separate register for an unscheduled briefing?
Answer: No need. An unscheduled briefing is recorded in the briefing log at the workplace.
Question #2: There was an accident as a result of a natural disaster. What type of briefing should be carried out: targeted or unscheduled?
Answer: AT this case If employees are involved in the elimination of a natural disaster, it is necessary to conduct a targeted briefing and an unscheduled briefing is carried out separately. Each briefing has a different reason for conducting and a separate instruction is developed.
The basic rules for conducting such briefing are defined in clause 2.1.6 of the Occupational Safety and Health Training Procedure ..., approved. Decree of the Ministry of Labor of the Russian Federation, the Ministry of Education of the Russian Federation of 13.01.2003 N 1/29 (hereinafter referred to as the Resolution) and clause 8.9 of GOST 12.0.004-2015 (hereinafter referred to as GOST 2015) (applies from 03/01/2017, see Order of Rosstandart dated 06/09/2016 N 600-st). From these documents it follows that mandatory unscheduled briefing is carried out in the following cases:
- when changing the production technology at the enterprise, replacing equipment and tools (including their modernization and improvement);
- in the event of the introduction of new laws or regulations governing the requirements in the field of occupational safety and health (or when changes are made to existing regulations), when new technological instructions, instructions for occupational safety and labor protection are introduced at the enterprise (as well as when introducing into them changes);
- if the employee did not work for 2 months (or 30 calendar days - when working in harmful and dangerous conditions), as well as in case of violation by the employee of the established labor protection standards, if such a violation could lead to serious consequences (accident, fire, accident at work );
- at the request of authorized officials government agencies those exercising control and supervision in the field of industrial safety and labor protection;
- by decision of the management of the enterprise (employer).
Unscheduled briefing on labor protection: rules and procedures
This type briefings are carried out only with those employees whose activities are related to circumstances, the occurrence of which requires an unscheduled briefing. For example, when new equipment is put into operation in one of the workshops of the enterprise, unscheduled briefings are performed only with those employees who are associated with the operation, repair and maintenance of this equipment.
Like the primary, unscheduled briefing is carried out at the employee's workplace to inform him about changes in the production process (technology) and safety requirements. The briefing program (its volume and content) is developed based on the specific circumstances that necessitated the briefing, and is approved by order (instruction) of the head of the enterprise. Unscheduled briefings may be conducted, among other things, according to the newly approved instructions on labor protection and safety.
An unscheduled briefing should be carried out by the head of the subdivision (department, workshop) where the employee works, or the person directly supervising the production of work, who, in the prescribed manner, has been trained in labor protection rules, as well as testing the acquired knowledge on safety.
As with all other types of briefings, an unscheduled briefing should include:
- familiarization of the trainee with hazardous (harmful) production factors at the workplace, study of safety instructions, technological instructions, safe work methods (
After reading the article, you will learn how and when an unscheduled briefing is carried out, what information should be included in the order for an unscheduled briefing on labor protection, and you will also understand the nuances of this type of briefing.
An unscheduled safety briefing is held when something happens in the company or outside of it that workers urgently need to know about. Sometimes it is called an additional kind of instruction, but this is not so. Unscheduled instruction on labor protection is an absolutely self-sufficient type of instruction for workers, designed for special cases.
When is an unscheduled briefing on labor protection carried out?
Unscheduled instruction is carried out when it becomes necessary. Its peculiarity is that it is almost impossible to plan it in advance. The main reasons for conducting an unscheduled briefing on labor protection can be:
1. Entry into force of new regulations on a national scale.
2. Identified violations in the course of internal audits of the enterprise - by the OHS commission, the OHS engineer, the work manager.
3. Identified violations during inspections by supervisory and control bodies - labor inspector, state energy supervision, metrology service, etc.
4. Changing working conditions: innovations in technological processes, new equipment, shutting down the unit for repairs, changing the tool used, etc.
5. Changes in the organization of labor: the planned arrival of interns, the organization of excursions, the admission to the territory of the enterprise of workers from third-party organizations, a change in the working regime.
6. An emergency situation in an organization, its division or at an enterprise with similar production processes: injury, confirmation of an occupational disease, accident, fire, explosion, etc.;
7. Requirement or recommendation of higher organizations, supervisory authorities in any of the areas of the company's activities (energy, fire safety, etc.).
8. Approval of new instructions, work procedures, rules and other documents applicable across the enterprise.
9. An unscheduled briefing on labor protection is also mandatory for workers who did not work in a specific type of work:
Increased danger - 30 days or more;
not related to dangerous - 60 days or more.
Such interruptions may occur due to long vacation, sick leave, business downtime, business trips, performance of state or public duties, for other reasons. It is impossible to predict the occurrence of the above events in advance and plan the appropriate briefing, which is why it is called unscheduled.
How to conduct an unscheduled briefing on labor protection?
Organizing an unscheduled briefing on labor protection is quite simple. For this you need:
Have a document that clearly defines the need for unscheduled briefings. This may be a notice of an accident, an accident, a fire and their consequences, new edition law or regulation, order of a supervisory authority or higher organization, etc. This document will need to be referred to in the order for an unscheduled briefing on labor protection;
Prepare an order about an unscheduled briefing on labor protection, which will indicate the reason for organizing the briefing, the instructor, the location of the briefing, the persons who are required to undergo it, the timing;
Prepare and approve the program instructions. It can be general for all instructed or separate for workers of different positions and professions. Before approval, the unscheduled briefing program is coordinated by the OT service and the trade union committee;
Organize instruction: explain new information to workers, check knowledge, make entries in the journal.
Legislation requires that the person instructing workers has previously been trained in the requirements of the rules or instructions, the provisions of which he explains. Therefore, before conducting an unscheduled briefing on labor protection on this topic, it is necessary to organize training for new or amended regulations for the instructors themselves.
At the end of the briefing, its results are entered in the same order as after the initial, repeated and target briefings. If the organization maintains personal OT training cards, then so do they. Knowledge testing is carried out in a form convenient for the instructing person. Most often this is an oral survey, although testing, automated knowledge testing can also be used. If a demonstration of safe work practices has been included in the program, the degree of formation of these skills among workers should be checked.
Unscheduled instruction is carried out for each worker separately or for a group of persons of the same (related) professions who must be trained in the same programs. Depending on the characteristics of a particular program, instruction can be carried out at workplaces or in specially equipped rooms (lectures, assembly halls, etc.).
Workers who have not undergone unscheduled instruction within the period established by the order or have shown an unsatisfactory quality of knowledge are not allowed to perform work. In order to be allowed to work, they should be instructed for the first time (if they were not present) or again (if they did not pass the knowledge test). For workers not admitted to work who evade instruction, earnings during this time are not saved.
Unscheduled briefing on labor protection: features, responsible persons and terms
The main feature of unscheduled instruction is the lack of a pre-developed and approved program. Therefore, in order to prepare as much as possible for this type of briefing, it is worth drawing up a procedure for developing and approving a program for typical cases (changing the requirements of regulatory documentation, an accident, identifying unsatisfactory knowledge of OT, etc.).
When an unscheduled briefing on labor protection is carried out in connection with changes or the entry into force of new rules, codes, GOSTs and other regulatory documents of national importance, it is possible to invite a state inspector, employees of the training center, and other specialists who have already been trained in these regulations. To exclude overlays, this possibility should be discussed in advance with the inspector who oversees a particular organization.
Responsibility for organizing unscheduled instruction, as well as other types of OT training, is borne by the employer and the persons to whom he entrusted this task. Most often, these are the direct supervisors of the work.
The timing of an unscheduled briefing depends on its reason. If this is a change in the technological process, the use of new equipment, etc., then the briefing should be carried out before the start of work in the new conditions. If necessary, bring to the attention of workers information about violations of labor protection requirements at similar enterprises, accidents, etc. The period for the briefing is established by the management of the organization.
Unscheduled briefing: answers to questions
An accident occurred with an employee of one of the contractors who work on our territory. The information obtained as a result of the investigation must be conveyed to factory workers of similar professions. After 2 weeks, there is a time for re-instructing. Is it necessary to organize an unscheduled briefing on labor protection, or can additional information be included in the repeated program?
Repeated briefing is carried out according to the programs of the primary, and unscheduled - in connection with some event, therefore it is better to conduct unscheduled briefing on the circumstances and causes of the accident separately. In the future, information on this case can be included in the programs and instructions. It is worth paying attention to the deadlines set for familiarizing the staff with this information: if they are “running out”, then it is faster to issue an order for an unscheduled briefing on labor protection and conduct it than to re-approve the programs of repeated briefings and only after that organize the briefing.
How to conduct an unscheduled briefing on labor protection for an employee who works remotely?
Unscheduled briefings for workers who work remotely are conducted in the same manner as other briefings. For example, it can be the transfer of an instruction program in .doc or .pdf format, a Skype conference. The signature on the briefing is obtained in the same manner as the rest of the reporting documentation. The order of such instruction should be prescribed in advance.
Can the program of unscheduled briefing on labor protection duplicate the program of the primary one?
If the reason for organizing an unscheduled briefing is the ignorance of the requirements set forth in the primary briefing program by the workers, then it can.
Is it possible to carry out targeted instruction instead of unscheduled instruction?
Labor protection legislation distinguishes between the moments when an unscheduled briefing on labor protection is carried out, and when it is targeted. Targeted instruction is provided for one-time work, while unscheduled instruction is for long periods of work. Therefore, these types of briefings are not interchangeable.
A new employee is getting a job with us, he needs to read the initial briefing. At the same time, we are conducting an unscheduled briefing on new equipment that will be temporarily used in the workshop. Is it possible to combine these two instructions for this worker into one - primary?
Primary instruction for workers of a certain profession is carried out according to a pre-approved program. Most likely, the information on which unscheduled briefing is carried out is not included in it. Therefore, despite the fact that a person is just getting a job, he needs to go through 2 types of briefing: primary and unscheduled. In time, they can be combined, i.e. give out all the information “in one sitting”, but there will be two entries.