To register cash register operations in 1C Accounting 8.3, the following documents are used: cash receipt and expenditure order. The journal for registering outgoing and incoming cash orders in 1C is located in the “Cash documents” item of the “Bank and cash desk” menu.
In order to create a new document, click on the “Receipt” button in the list form that opens.
The set of fields and transactions displayed directly depends on the value specified in the “Type of Operation” field.
Let's look at each type in more detail:
By default, the debit account is 50.01 everywhere – “Cash of the organization”.
Account cash warrant
To create cash settlements in the list of cash documents 1C 8.3, you must click on the “Issue” button.
The execution of this document is practically no different from receipt at the cash desk. The set of details also depends on the selected type of operation.
The only thing worth noting is that when choosing the type of salary payment transactions (except for work contracts), in the document you must select a statement for paying salaries through the cash register. The repayment documents also indicate the type of payment: repayment of debt or interest.
Cash balance limit
To set a cash register limit, go to the section of the same name in the “Organizations” directory card. We have it in the “More” subsection.
This guide indicates the limit amount and validity period. This functionality has made life much easier for accountants to comply with the law.
Cash book
The 1C:Accounting program implements the functionality of creating a cash book (form KO-4). is in the journal PKO and RKO. To open it, click on the “Cash Book” button.
In the report header, indicate the period (the default is the current day). If your program maintains records for more than one organization, it must also be indicated. In addition, if necessary, you can select a specific division for which the cash book will be generated.
For more detailed report settings, click on the “Show settings” button.
Here you can specify how the cash book will be generated and some of the settings for its design in 1C.
After you have made any changes to the settings of this report, click “Generate”.
As a result, you will receive a report with all cash movements at the cash desk, as well as balances at the beginning / end of the day and balances.
Cash inventory in 1C 8.3 Accounting
The procedure for conducting a cash register inventory is described in the order of the Ministry of Finance of the Russian Federation No. 49 dated June 13, 1995.
Unfortunately, in the 1C 8.3 program there is no cash inventory report in the INV-15 form. This request has already been proposed to the 1C company. Perhaps someday they will finalize the program, but for now accountants have to take inventory of the cash register manually.
You can download the form and sample of filling out INV-15 at.
The fastest and most effective way to solve this problem is to order processing for the formation of INV-15 from a specialist. This processing will not only save a lot of time, but will also reduce the influence of the human factor, which will avoid errors.
Training video
See also video instructions for recording cash transactions in 1C 8.3:
Receipt cash order (PKO) is a document according to which cash is received at the organization's cash desk, drawn up in a unified form KO-1. You can find the document Cash receipt order in 1C 8.3 in the Bank and cash desk menu – Cash documents:
So, when filling out a cash receipt order in 1C 8.3, we first determine the type of business transaction as a result of which money is received at the cash desk. This form of the document contains the attribute Type of operation, when accessed, the built-in directory of operations pops up:
The document date is automatically equal to the current date; it can be changed if necessary. The document number is also entered automatically, in order. But if necessary, it can also be changed.
Depending on the established type of operations, the screen form of the document changes, providing the 1C 8.3 user with the necessary details for synthetic and analytical accounting to fill out. If the list of transactions does not contain one that is suitable in meaning, then you can select Other receipt.
So, let's look at the most common operations.
In the header of the document, you must fill in the Counterparty details, selecting the buyer from the appropriate directory, and enter the amount in the Payment Amount field.
- The “Add” button adds empty lines to the document table;
- For analytical accounting, you need to fill out the details of the Agreement and DDS Article by selecting them from the built-in directories. While working in 1C 8.3, you can supplement the directories with missing entries;
- The settlement account is entered in the table automatically after setting the type of operation. Invoice 62.02 is entered if this is an advance payment;
- If you need to enter additional information into the printed form of the document, then click on the line with the highlighted green font Printed form details:
After posting the document using the Post or Post and Close button, an accounting entry is generated with the correspondence of accounts Debit 50 Credit 62.
- The Print button prints a unified KO-1 form filled with the relevant data;
- If the organization is a VAT payer, then an invoice should be issued for the advance payment received. To do this, use the Create based button and select the line of the same name;
- The More button contains additional functions that can be applied to the document, including printing a cash receipt through a connected fiscal registrar or attaching additional files:
If retail revenue is received at the cash register, then another operation, Retail Revenue, should be used.
When registering a PKO in 1C 8.3 for the receipt of cash from a bank, the appearance of the PKO screen form looks completely different. The credit account is automatically entered (account 51):
For the purpose of analytical accounting, all that remains is to indicate the details of the DDS Article, and in the details of the printed form of the document, the full name of the employee who deposited the money into the cash register.
When choosing other types of transactions for receiving funds, it is important to fill out analytics for the accounting accounts for the credit transaction, since the debit will always be in account 50. These are usually the details of Counterparty, Agreement, DDS Article.
For information about possible errors when conducting cash transactions in 1C, watch our next video:
How to make an expense cash order in 1C 8.3
A cash expenditure order (COS) is generated when cash is issued from the organization's cash desk. It is issued in the unified form KO-2.
Similar to filling out a cash receipt order in 1C 8.3, the content of the screen form depends on the type of operation selected. Let's look at the most common types of operations.
When paying salaries in 1C 8.3:
- The header of the document indicates the date of payment and type of operation Payment of wages according to statements;
- In the tabular part of this form, click the Add button to select the document Statement to the cash desk, which can be previously created (Statement on form T-53);
- If necessary, you can add or change information in the printed form using the Printed form details line;
- When posting a document, an accounting entry is created with correspondence Debit 70 Credit 50 with analytics for employees:
When issuing money for reporting, you must:
- Select an employee from the Individuals directory;
- It is advisable to fill in the employee’s passport details in the directory so that they are automatically filled in in the document. Otherwise, you will have to do this every time you fill out a cash register for a specific person;
- When posting a document, an accounting entry is created with correspondence accounts Debit 71 Credit 50 with analytics for the employee:
Where in 1C 8.3 to set the cash balance limit
In 1C Accounting 8.3, the information register Cash balance limit is responsible for this. The specified limit will be valid from the date introduced in 1C 8.3 until new indicators are introduced:
How in 1C 8.2 you can track the correct compliance with the cash limit set by the bank is discussed in the following video lesson:
You can study the features of registering cash transactions in 1C 8.3 (accounts, documents, postings) and learn how to set a cash limit to control the conduct of cash transactions in the module.
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The activities of any business entity are accompanied by situations where cash is required. They are used to carry out urgent mutual settlements with clients, suppliers, accountable entities; they are used to pay salaries, pay expenses, etc. Control of cash accounting in an institution occurs thanks to the cash book, expenditure and receipt cash orders.
In the cash register of an enterprise, money appears as a result of mutual settlements with customers, from the bank, returns from suppliers, accountable entities, obtaining a loan or loan and other incoming transactions. The main document documenting the receipt of cash is the cash receipt order (PKO).
Definition of POQ
The primary accounting form is the cash receipt order. It is needed to keep records of cash transactions. The arrival of funds at the institution's cash desk is accompanied by printing or issuing a receipt order. The type of receipt form is generally accepted (KO-1), it can be found in the album with unified forms for recording cash transactions and inventory results.
The cash receipt order in 1C was created according to the KO-1 form. With its help, automatic and quick recording of processes associated with the arrival of cash at the cash desk takes place. Using any form of document is prohibited by law. The cash receipt order and the receipt attached to it are filled out in accordance with Art. 13, art. 19-21 “Procedure for conducting cash transactions in the Russian Federation.”
The printed form must be signed by the chief accountant or another person with the appropriate authority received in accordance with the written confirmation of the manager. The tear-off receipt is signed by the chief accountant, the cashier who accepted the money. A stamp is placed on the receipt, as well as on the cash receipt order, and then it is given to the person who brought the money to the cash desk.
Screen form of PKO in 1C 8.3
Working with a cash register in 1C begins with creating a cash receipt order. The algorithm of actions is simple:
- On the right side of the program screen, click on the “Bank and Cash Desk” tab;
Photo No. 1 “Bank and cash desk tab”:
- In the menu that appears, we find the “Cash” subsection and in it select Cash documents – Receipts – Receipt cash order;
- Click on the “Receipt” button. It has a rectangular shape with the inscription “Admission” and a green cross;
- After which the electronic form of the document will open, as shown in Figure 2.
Photo No. 2 “PKO screen form”:
It is worth noting that the form filled out electronically is printed in one copy. Any corrections in it are unacceptable. After signing, the seal is placed in a unique way - most of it goes on the tear-off receipt, and the other part is stamped on the cash receipt itself. Then the receipt order is recorded in journal No. KO-3. This document is also automated in 1C. You can track cash flow at any time using this PKO and cash settlement register.
Correct filling of PKO in 1C 8.3
A cash receipt order in 1C is programmed in such a way that it can perform several different operations, which are reflected differently in accounting. If a receipt order is open on the screen, as in Figure No. 2, then you can fill it out, taking into account who the money is coming to the cashier from. This affects the choice of transaction type and accounting account. The example below considers the transaction type “Receiving cash from a bank”.
Filling procedure:
- Next, click on the “Post” button, the document is automatically assigned a serial number. PKO numbers are strictly one after another;
- By clicking on the Dt/Kt button, the transactions generated by the program will be visible, an example in Figure No. 5.
Photo No. 5 “Cash receipt”:
The cash receipt order in 1C has been generated. Now you can post it, record it and print it by clicking on the “Cash receipt order” button; a printer icon is drawn next to the button. What a printed sample of the PKO looks like can be seen in image No. 6.
Photo No. 6 “Printed form of cash receipt order”:
Signatures and a seal are placed at the bottom of the document, and the receipt is separated from the cash receipt order along the breaking line. The receipt, as stated above, is given to the person who deposited the money, and the order remains in the accounting department.
Returning to the “Bank and Cash Desk” section, subsection “Cash Desk” - “Cash Documents”, you will see the executed order. It is marked with a green tick. In the subsection “Bank” - “Bank Statements” on the date of drawing up the Receipt Order at the bottom of the dialog box you will see how much money was written off from the current account on that day and how much was received. The amount “Written off” will include 50 thousand rubles, which the organization received at the cash desk from its bank account. See image #8.
Photo No. 8 “Cash documents”:
Photo No. 9 “Bank statements”:
A cash receipt order in 1C can be changed manually; to do this, you need to select a document, click on “Document Movement”, check the “Manual adjustment” box and make the necessary changes and amendments to the posting.
Working with the cash book in 1C 8.3 and the cashier’s report
The cash book in 1C displays all cash flows in the enterprise, both their receipts and write-offs. Any organization with a cash register must maintain only one cash book. It is numbered, laced, sealed with wax or mastic seal. The number of sheets in the book is certified by the signatures of the chief accountant and the head of the enterprise.
After the cashier issues or receives funds to the cash register according to orders, he is obliged to make an entry about this in the cash book. At the end of each day, the cashier calculates the total for the day, withdrawing the remaining money in the cash register for the next day. He transmits this information to the accounting department in the form of a cashier's report. This is the detachable part of the cash book, i.e. its complete duplication for the whole day. Expenditure and receipt cash forms are given together with the cashier's report against signature in the cash book.
The 1C program has made the routine work of accounting easier. Now a cashier’s report in 1C is generated with one click of a button. It is compiled thanks to the created cash receipt orders and cash settlement orders, based on transactions where there is account 50.01 “Cash of the organization”.
Step-by-step generation of a cash book and cashier’s report in 1C:
- In the left column of the menu, select “Bank and cash desk”;
- In the “Cashier” subsection, select the “Cash documents” item. This item displays all PKOs and RKOs, carried out, deleted and not carried out. It will be possible to see the currency of these transactions, numbers and dates of documents, names of counterparties and types of transactions;
- Then click on the “Cash Book” button and a printed form of the document is displayed on the screen, here you select the number for which you need a report and organization, example in picture No. 10.
Photo No. 10 “Cash book”:
The cash book in 1C has a unified form. This is the approved form No. KO-4. The document displays:
- How much money was there at the beginning of the day;
- Turnover per day, i.e. income and expenses, it is indicated from whom the income came or to whom the funds were issued;
- The total for the day is noted and the final balance at the end of the day is displayed;
- Details of the organization, date of creation of the cash book;
- Sheet numbers, full name chief accountant, accountant, cashier and head of the enterprise, places for their signatures and seal.
From picture No. 10 you can see that the cash book is created automatically in two copies. One of them is the cashier’s report in 1C, which is transferred to the accounting department, the other remains with the cashier.
When you choose a non-specific day, but an arbitrary period for the formation of a cash book, then it will be formed for each cash day with serial numbering: sheet 1, sheet 2, etc. The report can be created separately for different currencies or general for all cash desks, but in Russian rubles. If one day is taken for the reporting period, then the amount taken from the cash desk to pay salary for this date is additionally displayed.
Photo No. 11 “Journal of cash documents”:
The KO-4 report can be compiled in another way. To do this, you need to go to “Bank and Cash Office”, select the subsection “Reports” - “Cash Book”. This subsection does not always display the necessary reports; to add them there, you need to click on the “Navigation settings” button at the top of the screen, it looks like a gear, and drag the necessary reports from the drop-down list from left to right. Here you also select report KO-3 - this is the Journal of Cash Documents, an example is shown above in picture No. 11.
Companies that work with budget funds must also take into account regulations governing cash transactions.
Individual entrepreneurs may not keep records of such cash transactions in 1C. But they are required to keep a book of income and expenses (KUDiR), since this document is not considered a cash document.
Cash desk in 1C
The 1C program has many opportunities for complete and correct work with cash documents. First you need to select the appropriate type of cash document. To do this, go to the menu item “Bank and cash desk” and then select “Cash documents”
In the document you select the type of PKO (receipt cash order) or RKO (output cash order)
PKO (receipt cash order)
The cash book in 1C 8.3 offers a choice of ten types of cash registers for different introductory operations:
- Retail revenue;
- Payment from the buyer;
- Return from supplier;
- Return from an accountable person;
- Receiving cash from the bank;
- Obtaining a loan from a bank;
- Receiving a loan from a counterparty;
- Repayment of a loan by an employee;
- Repayment of the loan by the counterparty;
- Other arrival.
By the title you can immediately understand the essence of the document.
At the same time, the PKO document “Other receipt” is universal, but it should be used only as a last resort, if the receipt transaction is atypical.
RKO (expenditure cash order)
In many ways, this document is formed by analogy with the PKO. In 1C there are the following types of cash registers:
- Payment of wages
- Issuance to an accountable person
- Payment to the supplier
- Repayment of loan to the bank
- Return to buyer
- Cash deposit to the bank
- Payment of wages according to statements
- Payment to an employee under a contract
- Repayment of the loan to the counterparty
- Issuing a loan to a counterparty
- Collection
- Issuing a loan to an employee
- Payment of deposited wages
- Other expenses
Cash book in 1C 8.3
The cash book is formed on the basis of PKO and RKO, which were posted in one business day. As a result, we receive a report on cash transactions performed.
Advance report
This type of document is included in the “Cashier” block
It is filled out as follows:
In the “Advances” tab, we enter information based on the issued settlement settlement.
In the “Products” tab, enter data about the purchased goods or materials.
We enter payment for previously purchased goods in the “Payment” tab.
Payment for goods with payment cards
Acquiring (another name for the payment card payment procedure) is a modern and widespread method of paying for services or goods. In 1C, such an operation is carried out as follows:
Let's look at the instructions for working with a cellular warehouse in the program version on the 1C 8.3 platform. Let's start with the general scheme of interaction between the “warehouse” and the “office”:
Acceptance of goods in 1C Trade Management 11 occurs according to by order of the office in cases:
- Reception of goods from the supplier;
- Reception of goods from the factory;
- Assembly (disassembly);
- Return of goods.
Acceptance of goods to the 1C address warehouse occurs in two stages:
- Receipt of goods to the acceptance zone (document “Receipt order for goods”);
- Moving from the “Reception” zone to the warehouse cell (document “Placement in cells”).
Receipt order for goods
A receipt order in 1C Trade Management reflects the fact that goods have arrived at the warehouse, but not yet their placement into cells.
The list of transactions for capitalization is located on the “Warehouse” tab:
Here you can see all orders for the acceptance of goods into the warehouse, assembly and other operations:
The right tabular part shows a list of goods that should be accepted under this order. In the form, you can set selections by date and status of the order, warehouse and acceptance zone.
At the bottom of the form you can see already issued receipt orders.
To create a new order, you need to select the required order in the list and click “Create order”:
A document will be created. On the “Products” tab, you must indicate the quantity of goods actually received at the warehouse and its units of measurement:
After filling out the document, you must click the “Post and Close” button.
Discrepancies upon acceptance of goods
The quantity of goods actually received may differ from the quantity indicated in the invoice (order).
This can happen for two reasons:
- Goods are delivered to one order in different parts. In this case, the balance for acceptance will be displayed in the list of orders.
- The supplier made a mistake and sent the wrong quantity of goods. In this case, it is necessary to notify the purchasing manager to generate a list of discrepancies for the invoice.
Product placement
After the goods are accepted according to the receipt order, they appear in the “Acceptance” zone. Now you need to move it from this area to the required storage cell.
To make a placement in a cell, you need to go to the “Placement in cells” tab:
Here in 1C UT 11.1 there is a list of all products that are currently located in the “RECEIVING” cell. At the bottom of the form there are tasks that are awaiting execution.
To create a placement task, you need to select the required item (you can select lines using the ctrl button) and click “Create placement task”. The system will offer an option for creating a task:
Where you can select additional settings.
A new document with the status “Prepared” will appear at the bottom of the form:
Let's open the document:
The system will automatically suggest cells for placement by default. The cells can be changed if desired. If everything is correct, you need to set the document status to “In Work”, print the “Warehouse Worker Task” and record the changes using the “Record and Close” button:
The Warehouse Worker Printable Form looks like this:
After the placement is actually done, you need to go into the document and set the document status to “Completed without errors”:
Shipment of goods
The goods are shipped by by order of the office in cases:
- Shipment of goods to the buyer;
- Moving between warehouses;
- Assembly (disassembly).
Issue note for goods
The list of orders for the shipment of goods can be seen on the “Warehouse” tab:
In the processing form you can see all current orders and shipment orders:
To create a new shipment, you need to select the required order (or one) and click on the “Create orders” button:
The system will offer additional settings for generating orders:
Issue orders will be created automatically, and you can proceed to selecting goods from the cells.
Selection of goods from cells
Selection of items from cells is carried out on the “Selection from cells” tab:
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To create a new placement task, you need to select the required order (or orders) from the list and click “Create” - “Selection task”:
The system will ask for additional parameters:
If you set the switch to the “Task for selection and tasks for packaging” state, if there is not enough different packaging of the product, the system will create a task for repackaging the product (for example, from boxes to pieces).
The created documents can be seen at the bottom of the form:
If you open a document, it will have default cells:
To start the assembly, just set the status to “In progress”, print the “Task for warehouse worker” and click the “Post and close” button.
After completing the actual assembly, you need to open the “Product Selection” document and set the status to “Completed without errors:
To complete the process of shipment to the client, you need to set the status of the original Issue Order for goods to “Shipped”:
Inventory in 1C UT 11
Inventory in the 1C Trade Management program is carried out using the document “Recalculation of goods”.
When creating a new recount of goods, on the Information tab it is indicated in which warehouse it is planned:
After this, the “Products” tab is filled in. You can fill it out using the “Fill by selection” button, while specifying the required selections in advance (by cell, item, etc.). If selection is not specified, the goods will be filled with all goods:
The table is filled in with the accounting quantity of the product:
“Accounting” balances are filled in as of the date set on the “Information” tab.
To start inventory, you need to stop the status “In work”, and then print the “Task Form for Counting Goods”.
After the actual recalculation of the goods, it is necessary to set the status of the document to “Entering results”. The “Actual” column will become available for entering:
When entering the results is completed, you need to set the status to “Completed”:
The inventory is completed. After confirmation in the office, the goods will be written off from the warehouse and cells.
Moving items between cells
The movement of items between cells of the same warehouse is documented using the document “Selection (placement) of goods”:
To create a new document, you must click the “Movement Job” button from the “Create” menu:
On the “Products (Selection)” tab, fill in the product name, cell, where there is movement, unit of measurement and quantity. You can fill out the information manually or use filling in the menu of the tabular section “Products” - “Fill in by balances in the cell”:
In the form that opens, you can specify a list of cells from which the remaining items will be filled:
After clicking on the “OK” button, the tabular part will be filled in with the remainder:
All that remains is to specify new cells for placing item items.
After completing the document filling, you need to set the status to “In progress” and transfer the task to the warehouse employee. After completion of execution, set the status to “Completed without errors.”
Nomenclature 1C UT
You can view the list of warehouses on the “Warehouse” tab using the “Warehouses and stores” link.
Cells
Cells – a directory subordinate to the “Warehouses” directory, contains information on the topology of the warehouse. The directory contains information about the geographical location of the cell in the warehouse and its dimensions.
A cell can be of three types:
- Shipment – goods are shipped from cells of this type.
- Acceptance – initial acceptance is carried out into it.
- Storage is a regular cell in which goods are stored.
The list of warehouse cells can be seen on the form of the directory item “Warehouses” in the go section:
In the list form, you can create a new item or change an existing one:
Please pay attention to the following details:
- Type – storage, shipping, receiving.
- Line, Rack, Tier, Address - the actual location of the cell.
- Description – representation of the cell in the system (documents, directories). It is better that it matches the address.
- Storage area – set to “Main”.
- Standard size – type of pallet or cell (dimensions and weight).